Utilisateurs et autorisations

A single login is fine for one person running a few screens. As soon as a marketing team, several branches, or your own customers need access, you want individual accounts with just enough power to do their job, and no more. Be clear on where the line sits before reading further: the easyCMS account and the PRO account have a single login. Multi-user administration with custom roles and permissions is an Enterprise feature, which is what makes Enterprise the fit for agencies and resellers managing signage across teams, sites and clients.

User types

easyCMS distinguishes three levels of user:

• Super admins see and control everything: all content, all displays, all users, plus a status dashboard summarising storage, bandwidth and display activity. Keep this role to the one or two people who actually run the platform.
• Group admins manage the users and content within their own user group, and can see and edit what everyone in that group owns, a good fit for a site manager or a client-side lead. They are not full administrators: creating folders, changing how a folder is shared and authorising a new display all sit above them.
• Standard users work within whatever their group grants them: typically uploading media, editing their own layouts and scheduling to the displays they can see. Sharing their own items with colleagues is a capability their group has to be given, not something every user has by default, so if someone cannot share, that is the setting to ask about.

User groups and feature permissions

Rather than configuring each person individually, permissions attach to user groups. A group defines which features its members can reach, media upload, layout design, scheduling, display management, and so on. easyCMS ships with pre-configured groups for common roles, such as managing displays or managing playlists, and you can clone one or build your own structure from it.

A practical pattern for a multi-site business:

1. Create one group per role: “Content editors” (library + layouts), “Schedulers” (library + layouts + schedule), “Site managers” (adds display monitoring).
2. Create display groups per site, and share each site’s displays only with the people who run that site.
3. Give everyone a home folder, so their uploads land in their own area by default.

Sharing and folders

Feature permissions decide what kinds of things a user can do; object sharing decides which specific items they can touch. Folders are the cleanest way to manage it. Put media, layouts and campaigns into a folder per team, site or client. Then share each folder with the right group, granting view, edit or delete. New items inside a shared folder inherit its access, so day-to-day work needs no per-item fiddling. Users can additionally share individual items they own when a one-off collaboration calls for it.

Watch out The trap with folders is partial sharing. Everything an item depends on has to be in the folder too, not just the item. A layout moved into a client’s folder while the images and videos it uses stay outside will open for that client with pieces missing. Move the layout and its media together, and the same goes for a campaign and the layouts inside it.

Creating a folder and setting how it is shared is a super-admin job. On a new account, tell us the structure you want and we will set it up.

This model is what makes easyCMS safe for client-facing setups: a client’s group sees their folder and their displays, and simply has no path to anyone else’s content.

Dashboards and quotas

Each user gets a home dashboard suited to their role. A super admin lands on the Status Dashboard, with library and bandwidth usage alongside display activity. Most people get the Icon Dashboard, and someone whose whole job is content can be pointed at the Media Manager or Playlist Dashboard, which hide everything else. Where storage discipline matters, quotas can limit how much of the shared library space a group may consume.

Related articles: Getting Started with easyCMS, Display Monitoring, Scheduling Content