Your screens show your business to the public, so they have to be safe. Here is how we protect them, where your data lives, and what to ask us if your IT team or your insurer needs more.
Hosted in the EU
Your designs, photos, schedules and screen list sit on a server in Falkenstein, Germany. We are a Polish company, so the GDPR applies to us directly.
Encrypted all the way
Studio, the website and every screen talk to our server over encrypted connections. Nobody on the way can read or change your content.
Screens only call out
Each screen asks our server for its content. Nothing connects in to the screen, so no port needs opening on your firewall.
No stranger can take over a screen
A new screen shows nothing until it is claimed for your account, from the same network as the screen.
Keeps playing offline
Each screen keeps a copy of its content, so a broken connection stops updates, not your screens.
DPA included
Our Data Processing Agreement is part of the terms for every customer. For a signed copy or a security answer in writing, email info@myeasycms.com.
Who we are
DynamicDigital sp. z o.o. Al. Jerozolimskie 181B 02-222 Warszawa, Poland EU VAT: PL5213678094 KRS: 0000521993 info@myeasycms.com +48 509 937 137- In digital signage since 2010, making easyCMS since 2016.
- An EU company under EU law. There is no US parent company.
- Invoices in euro, with a Polish VAT number, under normal EU VAT rules.
- Support Monday to Friday, 09:00 to 17:00 CET.
More about us is on the about page.
What personal data your screens touch
It depends on what you put on them. This is general guidance from a signage company, not legal advice: your data protection officer has the final word.
| On the screen | Personal data? | What to do |
|---|---|---|
| Menus, prices, opening hours, weather, notices | Normally none | Note why you concluded that |
| Visitor welcome with today’s guests | Yes, names | Show it briefly and tell visitors at sign-in |
| Staff photos, new starters, employee of the month | Yes, faces | Get consent, and have someone own removals |
| Queue or appointment screens | Yes, if it shows names | Use a ticket number or initials |
| A camera that counts viewers | Yes, the highest risk | A separate project with its own assessment. easyCMS has no camera feature |
Take a new picture shows exactly what a screen is playing, so decide who may take one. Analytics records what played, where and when; it holds nothing about viewers. The GDPR checklist for digital signage walks through the rest.
Who can access what
| If you need | The right plan |
|---|---|
| One or two people publishing to a few screens | easyCMS account or PRO, one login for the account |
| Named logins, roles, or access per site or department | Enterprise, 1,290€ a year |
Use a strong, unique password kept in a password manager. More in users and permissions.
Your data is yours
Your photos, videos, designs and schedules can be exported at any time. If you ever leave, you take them with you.
Not available yet
If your tender or insurer requires one of these today, tell us before you buy:
- Certifications such as SOC 2, ISO 27001 or HIPAA. We do not hold them.
- Two-factor login and single sign-on (SSO or SAML).
- An uptime commitment (SLA) in your contract. Our live status page shows the real uptime of every service.
- A published penetration test report.
- A log of who changed what, for customers to read.
For your IT team
Where data runs.
| Service | What it holds | Where |
|---|---|---|
| The easyCMS CMS and Studio | Media, designs, schedules, screen records, account login | Hetzner, Falkenstein, Germany |
| The older easyCMS V3 | The same, for V3 accounts | DigitalOcean, Amsterdam, Netherlands |
| Screen alerts, calendar sync, menu import | Alert choices, meeting bookings, uploaded menus while they are read | Google Cloud, Belgium (menu reading by Google’s AI may run outside the EU) |
| This website | Web pages, contact and support form traffic | Firebase Hosting |
| The assistant (Ask easyCMS) | The questions you type into it | Google Ireland |
| Payments | Card and billing data for orders | Stripe |
This site sets analytics cookies only with consent; see the cookie policy and the privacy policy for the providers behind the website, the assistant and payments.
How players connect. Players pull content over an encrypted connection and accept no inbound connections, so firewall rules stay outbound only. Hosts and ports are in network requirements; send that page to your network team before installation. Players work well on a guest or IoT network.
Documents: the Data Processing Agreement with its sub-processor list is public. Retention periods are in the privacy policy. Backup and encryption detail in writing on request.
Ask us
Email info@myeasycms.com with your question or questionnaire and your deadline, use the support request form, or call +48 509 937 137 in CET office hours.
Our policies: privacy policy, cookie policy and terms and conditions. Prices for every plan are on the pricing page.